Getting Started With Content Management Systems

In this article, we will look at how to tell if your organization needs a content management system. We will also give you information on the abilities of content management systems to help you better understand what they can do. While content management systems may seem complex, their entire purpose is to streamline your workflow and make your life easier.

A content management system allows you to create, manage, store and edit massive amounts of content without any HTML programming skill. Because you are able to edit your content from any computer with an Internet connection, you no longer have to rely on third-party developers or companies to keep your website up to date. Sounds good, doesn’t it? Every company would like to reduce costs and increase productivity.

Also consider our previous articles:

10 Things To Consider When Choosing The Perfect CMS

Goes over what features to look for when choosing a content management system.
10 Harsh Truths About Corporate Websites

Explains the mistakes we all make when running our websites. The nature of those mistakes varies depending on the size of your company. As your organization grows, the mistakes change. This post addresses common mistakes of large organizations.

Developers Toolbox
Offers tools and resources to help you achieve your goals at a more hands-on level.

1. What Is A Content Management System?

If you have never heard the term before, a content management system (CMS) is a Web-based solution that makes it easy for a company to manage website updates internally. For many companies, updating a website is not something to look forward to because it can be a lengthy and, over time, expensive process. Most companies search for easier means of accomplishing their goals. The solution that many large and small companies have found is a CMS. The easy-to-use application allows your company to control its online identity with little to no knowledge of Web design.
Do I Need a Content Management System?

While you know your business better than anyone else, if you answer Yes to any of the following questions, your company would likely benefit from using a CMS-based website.

Does your company update its website content frequently?
Does your website contain over 10 pages?
Do you constantly outsource simple website updates to third parties?

Although building your website with a CMS may not save you money up front, if you need to be able to manage your own content in a timely manner, you will certainly be cutting costs in future. You will increase your organization’s speed while reducing its effort. With a CMS accessible from any computer with an Internet connection, you will speed up the process of approving, publishing, and updating.


Some CMS’ have in-page buttons to speed up the process of editing content, while preventing users from accessing the admin interface.

Because a CMS has built-in organizational features, content is easier to find and nearly impossible to lose (unless you delete it by accident). You no longer have to spend a lot of time on simple tasks or duplicating your efforts. All of your content is created, managed, published and edited from a single location with very simple, easy-to-use tools. Because using these tools requires very little training, you can start managing your content almost immediately.

If you have identified your business goals and recognized that your website will play a role in them, you should begin the process of implementing your own CMS. There is no set list of requirements for a content management system because each organization has unique needs. Keep your requirements to a minimum, but be sure to allow for the future growth and demands of your company. Enlisting the help of a Web design and development company to assess your needs is a good idea.

Read More

Posted Robert Hartland
[updated 8 November 2009; cited 9 November 2009].
Available from http://www.smashingmagazine.com/2009/11/08/getting-started-with-content-management-systems/.